Lunaria is delighted to partner with a Dublin 4 Commercial Law firm to recruit for a Legal Secretary to join their busy Litigation team. The role is full time and permanent.
The Client
An established and growing Commercial Law firm
The Role
Working as part of the Litigation department, the Legal Secretary will provide day-to-day administrative and secretarial support to the team and assist with the smooth management of litigation files.
Key responsibilities will include:
- Providing comprehensive secretarial and administrative support to partners, solicitors and other fee earners.
- Preparing, formatting, amending and proofreading legal documents, correspondence, pleadings and other litigation documentation.
- Managing files throughout their lifecycle using the firm's legal case/document management systems.
- Maintaining accurate electronic files and ensuring documents, correspondence and relevant matter information are kept up to date.
- Diary management, including arranging meetings, appointments and coordinating schedules and deadlines.
- Assisting with the preparation of documentation and materials for meetings, hearings and court-related matters.
- Liaising professionally with clients, counsel, courts and other internal and external stakeholders.
- Managing email correspondence and assisting fee earners with day-to-day workflow.
- Coordinating billing, time recording and expenses and assisting with the team's monthly billing process.
- Arranging travel and preparing itineraries where required.
- Providing general administrative support to the wider Litigation team and assisting with ad hoc projects.
Criteria
- 3+ years' experience as a Legal Secretary, with previous litigation or dispute-resolution experience particularly advantageous.
- Excellent Microsoft Office skills and strong document-production experience, together with a high level of accuracy and attention to detail.
- Experience using a document/case management system such as iManage and a legal billing platform such as KeyHouse or similar would also be beneficial.
The role requires someone who can manage competing deadlines, work effectively with senior stakeholders and maintain complete discretion when dealing with confidential or sensitive information. Strong written and verbal communication skills and a proactive, solution-focused approach are also important.
Package
A market leading salary & benefits