Lunaria is delighted to partner with a Dublin 4 Commercial Law firm to recruit for a Legal Secretary to join their busy Litigation team. The role is full time and permanent.

The Client

An established and growing Commercial Law firm

The Role

Working as part of the Litigation department, the Legal Secretary will provide day-to-day administrative and secretarial support to the team and assist with the smooth management of litigation files.

Key responsibilities will include:

• Providing comprehensive secretarial and administrative support to partners, solicitors and other fee earners.
• Preparing, formatting, amending and proofreading legal documents, correspondence, pleadings and other litigation documentation.
• Managing files throughout their lifecycle using the firm's legal case/document management systems.
• Maintaining accurate electronic files and ensuring documents, correspondence and relevant matter information are kept up to date.
• Diary management, including arranging meetings, appointments and coordinating schedules and deadlines.
• Assisting with the preparation of documentation and materials for meetings, hearings and court-related matters.
• Liaising professionally with clients, counsel, courts and other internal and external stakeholders.
• Managing email correspondence and assisting fee earners with day-to-day workflow.
• Coordinating billing, time recording and expenses and assisting with the team's monthly billing process.
• Arranging travel and preparing itineraries where required.
• Providing general administrative support to the wider Litigation team and assisting with ad hoc projects.

Criteria

• 3+ years' experience as a Legal Secretary, with previous litigation or dispute-resolution experience particularly advantageous.
• Excellent Microsoft Office skills and strong document-production experience, together with a high level of accuracy and attention to detail.
• Experience using a document/case management system such as iManage and a legal billing platform such as KeyHouse or similar would also be beneficial.

The role requires someone who can manage competing deadlines, work effectively with senior stakeholders and maintain complete discretion when dealing with confidential or sensitive information. Strong written and verbal communication skills and a proactive, solution-focused approach are also important.

Package

A market leading salary & benefits

Legal Secretary – Litigation

Dublin 1 | €36,000–€40,000 | Permanent | Office Based

Lunaria Partners is working with an established Dublin law firm seeking an experienced Legal Secretary to join its busy Litigation & Dispute Resolution team.

This is an excellent opportunity for a Legal Secretary with previous litigation experience who enjoys working in a busy, hands-on environment and providing high-quality support to solicitors across a varied caseload.

The Role

You will provide day-to-day secretarial and administrative support to solicitors within the Litigation team, with responsibilities including:

• Preparing and formatting legal documents and correspondence
• Audio and copy typing
• Preparing briefs and documentation for Counsel
• Assisting with the preparation of affidavits and court documentation
• Managing electronic and physical client files
• Diary management and monitoring key court dates and deadlines
• Liaising with clients, Counsel, Courts and other third parties
• Filing and managing court documentation
• Opening, maintaining and closing files
• General administrative support to fee earners

The Person

The successful candidate will ideally have:

• 2+ years experience working as a Litigation Legal Secretary
• Strong audio and copy-typing skills
• Excellent attention to detail
• Strong organisational and time-management skills
• The ability to prioritise a busy and varied workload
• Excellent communication skills and a professional approach
• Strong Microsoft Office skills
• Experience with Keyhouse or another legal case-management system would be advantageous

Lunaria partners is working with a Dublin based commercial Law Firm to recruit for a Legal Secretary / PA. The role is full time and permanent.

The Client

A well established Dublin 2 Commercial Law firm.

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The Role

• Manage Partner & Fee Earner diaries, arrange meetings and monitor email inboxes.
• Travel & itinery planning
• Document production
• Manage billing for partners and fee earners
• Electronic File management
• Update and utilise the CRM system
• General administration support.
• Project management

Criteria

• 2+ years’ experience as a Legal PA/Secretary supporting senior staff.
• Highly proficient in the use of the MS Office Suite
• Dictation experience
• Billing experience

Package

• The role comes with a competitive salary & benefits package.

Lunaria is delighted to partner with a Dublin 4 Commercial Law firm to recruit for a Legal Secretary to join their busy growing Corporate team. The role is full time and permanent.

The Client

Our client is a leading Irish commercial law firm with a highly regarded and growing Corporate practice. The firm advises Irish and international businesses across a broad range of corporate transactions, including M&A, investments, corporate reorganisations and general corporate advisory work

The Role

The Corporate team works with clients ranging from high-growth businesses to major multinational organisations on complex domestic and cross-border transactions. An opportunity has arisen for an experienced Legal Secretary to join the Corporate team in Dublin. This is an excellent opportunity for someone with strong legal secretarial experience who enjoys working in a busy, professional and collaborative environment.

The Legal Secretary will provide comprehensive administrative and secretarial support to partners and fee earners within the Corporate department.

Key responsibilities will include:

• Providing day-to-day legal administrative support to the Corporate team.
• Managing the full lifecycle of client and matter files using the firm's legal case/document management system.
• Preparing, formatting, amending and proofreading legal documents and correspondence.
• Ensuring electronic files and documentation are accurately maintained and kept up to date.
• Preparing documents, information and materials for internal and external meetings.
• Managing diaries, arranging meetings and ensuring schedules are coordinated effectively.
• Liaising professionally with clients and internal and external stakeholders.
• Coordinating the team's monthly billing process, ensuring invoices are prepared accurately and issued on time.
• Processing time records, expenses and other financial administration.
• Supporting the production of documents to a high standard and liaising with document specialists where necessary.
• Organising travel arrangements and preparing detailed itineraries.
• Greeting and liaising with clients and business visitors.
• Handling confidential and commercially sensitive information with complete discretion.
• Providing additional administrative and project support to the Corporate team as required.

Criteria

• 3–5+ years' experience as a Legal Secretary, preferably within a Corporate, Commercial or transactional legal department.
• Experience supporting partners, senior solicitors or other senior stakeholders.
• Strong document-production and Microsoft Office skills.
• Experience using iManage or another legal case/document management system.

Package

• Competitive salary & benefits
• This is an opportunity to become part of a growing Corporate practice and work alongside experienced partners and solicitors on high-quality transactional work.
• The firm offers a collaborative working environment with a strong focus on professional development and employee wellbeing.

The Firm

Philip Lee LLP is one of Ireland’s leading commercial law firms with offices in Dublin, Cork, London and New York. The firm has built a team of top tier lawyers who can advise on every aspect of business, both in Ireland and internationally. The firm acts for companies across all industry sectors and the lawyers at the firm are recognised for their ability to work through complex challenges and provide innovative solutions. Philip Lee LLP is the sole Irish member of Multilaw, a consortium network of over 10,000 lawyers in 100 countries worldwide.

Key Responsibilities

• Provide comprehensive legal administrative support to the Corporate team.
• Manage the end-to-end file lifecycle using the firm’s legal case management system.
• File management – importing guidelines, accessing documents, sending demand letters, and making sure files remain updated.
• Prepare materials and information for internal and external meetings.
• Client billing – coordinating the team’s monthly billing process, ensuring invoices are issued on time and accurately.
• Diary management – making sure schedules are organised correctly and there are no conflicts with diaries.
• Liaise with internal and external stakeholders to understand and respond to their requirements.
• Maintain discretion and confidentiality when handling sensitive information.
• Ensure accuracy and speed in document production, coordinating with document specialists when required.
• Manage travel arrangements and detailed itineraries.
• Process time records and expense reports; and
• Greet and liaise with clients and business visitors in a professional manner.

Candidate Profile

• 3–5+ years’ experience as a Legal Secretary, preferably within a corporate department.  
• Experience managing a portfolio of senior stakeholders within the legal field.
• Experience using iManage or another case management system.
• Experience using a billing platform (KeyHouse or other).
• Meticulous attention to detail.
• Ability to work in the strictest level of confidentiality.
• Superb communication skills in both verbal and written format.
• Time management skills that allow you to coordinate multiple competing tasks.
• A positive, can-do approach to work, even in challenging situations.

Why Apply? 

This is an excellent opportunity to join a growing team. The firm offers a collaborative and inclusive culture with a genuine focus on professional development and progression.

Benefits

At Philip Lee LLP we are committed to maintaining an inclusive, supportive environment in which all of our people feel valued and can enjoy doing what they love, working together to provide a first-class service to our clients.  

Some of our employee initiatives include:

• Philip Lee Sports Teams (e.g. soccer, tag rugby);
• Participation in firm committees (Social, Wellness, Green, Pride, CSR, Pro Bono, and D&I);
• On-site gym, subsidised fitness, and yoga classes;
• Regular social events and team-building activities;
• Mindfulness and wellbeing talks; and
• A positive, can-do approach to work, even in challenging situations.